Executive Assistant to COO

Confidential client — US-based food manufacturing company.

Full-time Executive Assistant supporting the Chief Operating Officer. Own the COO's operating cadence: calendar, inbox, travel, meeting prep and notes, follow-ups, and confidential information — with enough judgment to anticipate needs and run with minimal supervision.

What you will own

• Independently manage a complex executive calendar across time zones; protect focus time and resolve conflicts
• Triage and draft responses for a high-volume executive inbox; escalate only what needs the COO
• Book and reconcile domestic and international travel (flights, hotels, ground, visas/docs as needed)
• Prepare meeting briefs, agendas, and materials; capture notes and drive action-item follow-ups to closure
• Track open loops, commitments, and cross-functional follow-ups so nothing drops
• Handle confidential operational, people, and commercial information with discretion
• Anticipate needs before they are asked; light project and ops coordination as the COO's right hand

Who you are

• 5+ years as an Executive Assistant supporting C-level leaders (COO/CEO strongly preferred)
• C1+ English (spoken and written); clear, polished written communication
• Fluent in Google Workspace and/or Microsoft 365; confident with travel booking tools
• High discretion, strong judgment, and the ability to operate with minimal supervision
• Reliable overlap with US Eastern business hours from LATAM

Nice to have

• Exposure to manufacturing, food, or operations-heavy environments
• Notion, Asana, or similar project tools
• Spanish (bilingual is a plus, not required)

Engagement

• Full-time, remote across LATAM
• US Eastern business-hours overlap required

Client identity shared under NDA after first screen.